DTU leapfrogs forward in budgeting and planning with Oracle EPM
DTU has taken a major leap forward in financial planning and reporting by implementing Oracle Planning Cloud, enabling automation, real-time insights, and strong data coherence across projects and departments. In close collaboration with TheVIT, the phased rollout ensured deep integration with master data, streamlined budgeting processes, and empowered DTU to manage the solution independently. This transformation supports compliance with grant regulations, minimizes financial risk, and secures optimal resource utilization
We have worked with TheVIT EPM with really good results. There has been a good dialogue and cooperation about development, and we have got some solutions that suit DTU in the task of managing the university's finances right from projects to the overall finances for the university. We have been happy about the close collaboration with TheVIT EPM, which has meant that we can now largely manage the solution ourselves.
Søren Klenø
Business Consultant, DTU
Challenge
To meet the growing demands of financial planning and reporting across projects, institutes, and shared services, DTU needed a future-proof solution that could handle complexity at scale.
With co-financed projects, variable funding rates, and strict grant compliance requirements, transparency and precision were non-negotiable.
Faced with declining public and external funding, DTU took decisive action to strengthen financial control and stakeholder reporting.
By implementing Oracle Planning Cloud, DTU now has a unified, automated platform for budgeting, forecasting, and financial performance management—empowering smarter decisions and sustainable growth.
Solution
DTU’s planning solution now drives core financial and operational processes across the organization,
Given the scale and complexity of DTU’s financial ecosystem, we adopted a phased rollout strategy to ensure clarity, agility, and control throughout the process. Each phase focused on capturing requirements, iterative development, continuous testing, and structured roll-out—including training and stabilization.
Beyond implementation, TheVIT placed strong emphasis on enablement. Through hands-on training and knowledge transfer, DTU’s internal teams were empowered to own, operate, and evolve the solution independently—ensuring long-term success and self-sufficiency.
Result
DTU now operates with significantly enhanced financial control and strategic clarity. The solution delivers key benefits:
A robust integration with master data ensures updates are made once and reflected everywhere—driving consistency and reducing manual effort.
Financial and project controllers now have real-time visibility into performance, enabling proactive decision-making and agile response to changes.
While transitioning from locally managed Excel sheets to a centralized platform introduces change management challenges, DTU now benefits from a unified setup with strong data coherence—from master data through planning to reporting.
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